The business problem
An unnamed manufacturer receives only part of an order. The supplier invoice arrives with freight and a quantity mismatch. Purchasing, receiving and finance need a shared explanation before period close.
The connected workflow
- Check the original purchase order and the recorded partial receipt.
- Investigate matching and landed-cost treatment, assigning an owner to the exception.
- Review the resulting inventory and payable records, then investigate the financial impact through operational lists and statements.
Where the KIVU team helps
The team can help map the process, prepare agreed data, configure workflows, train users and build relevant reports. Migration, cleanup, integrations and ongoing responsibilities are scoped before work starts.
What to validate in a pilot
Track time to resolve the mismatch, receipt-to-invoice exceptions still open and manual reconciliation steps. Expected benefits are clearer ownership and less reconstruction; these must be validated.
Record the baseline first. Compare time spent, unresolved exceptions and reconciliation differences using the same transaction sample. Validate results before making a savings claim.
Requirements to confirm
Confirm permissions, accounting mappings, transaction volumes, entity structure, local requirements and specialist systems in a representative demonstration. KIVU does not remove every external service or industry-specific requirement.